Note: This Personal Information Protection Policy is based on a Japanese law, and thus is applicable only to OM Digital Solutions (OMDS) in Japan (excluding companies with their own personal information protection policy in place).
OMDS recognizes the importance of protecting personal information in the network society and believes that it is the OMDS' social responsibility to properly handle and protect personal information. Accordingly, OMDS shall implement the following measures.
Established Jan. 1, 2021
Personal Information Protection Policy
1.Implementation of an Internal System
OMDS shall implement its internal system for the protection of personal information and educate all of its Directors, Auditors and employees to enable proper handling of personal information. In addition, in order to ensure that initiatives to protect personal information are being accurately implemented, OMDS shall periodically hold audits.
2.Proper Handling of Information
The collection of personal information shall be limited to the appropriate scope and amount and may only occur after the person who provides his or her personal information (the "Information Provider") has been clearly informed of the intended purpose and use of such information. In addition, the OMDS shall not handle any personal information outside the appropriate scope and shall accommodate an Information Provider's requests for disclosure, correction, deletion or discontinued of use of his or her personal information within a reasonable period following such request.
Furthermore, OMDS shall handle specific personal information only within the scope of purpose of use prescribed by law.
3.Limitation of Provision and Disclosure of Personal Information to Third Parties
Unless consent of the relevant Information Provider is obtained or otherwise required by law, OMDS shall not disclose or otherwise provide personal information to third parties.
Furthermore, unless required by law, OMDS shall not disclose or provide any specific personal information OMDS hold to any third party, regardless of whether the relevant Information Provider consents to the disclosure.
If OMDS engages a third party on a matter that involves disclosure of personal information (maintained by OMDS) to the third party, OMDS shall cause such third party to enter into a contract that obligates such party to properly maintain and manage personal information.
Further, in such situations, OMDS shall supervise and provide directions to such third party in connection to the protection of personal information.
4.Ensuring of Accuracy and Safety
OMDS shall make efforts to maintain accurate and up-to-date personal information, and take appropriate security measures against risks such as unauthorized access to personal information, loss, destruction and falsification of personal information, and unauthorized disclosure of personal information.
5.Compliance with Laws and Regulations, and Continuous Improvements
OMDS shall comply with laws, regulations and standards applicable to the protection of personal information and review and make continuous improvements to the above-mentioned measures.